Career Opportunities with Varidesk LLC


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Travel Coordinator

Department: Accounting and Finance
Location: Coppell, TX

Travel Coordinator

Department: Accounting

Location: Coppell, TX


Position Summary

VARIDESK is looking for an in-house Travel Coordinator who is detail oriented, able to multitask and highly organized. This role will report directly to the Accounts Payable Supervisor and will be responsible for managing all travel arrangements for multiple individuals and well as processing employee reimbursements. This is a full-time position with core department hours of 8:30 am – 5:30 pm Monday through Friday. This position also requires the coordinator to be available 24 hours a day/ 7 days a week in the event of an emergency or last minute travel changes.


Essential Duties/Functions

  • Arrange travel such as flights and car rentals, as well as making reservations with hotels for employees and well as guests for the company
  • Serve as the main point of contact/liaison for all scheduled travel
  • Respond to questions in real-time from traveling employees
  • Communicate and coordinate with third party travel agencies when needed
  • Communicate and confirm travel arrangements and other trip related information to individuals in a timely manner
  • Setup new users in Concur and train them on how to submit expenses
  • Process weekly employee reimbursements and ensure they are properly recorded, documented, and issued in Concur
  • Answer questions and resolve issues employees may have about Concur
  • Ensure that all travel needs and employee reimbursements adhere to the company’s expense policy
  • Research, negotiate, and secure rates with airlines, car rental companies, and hotels
  • Act to ensure safe and efficient travel operations, in accordance with the company’s policy and guidelines
  • Create spend reports in Concur to track costs
  • Perform special projects and assignments as directed


  • Requires 2-5 years of related experience
  • An Associate’s Degree or Bachelor’s in Hospitality and Tourism or preferred/ equivalent work experience in travel coordinating
  • Exceptional communication and interpersonal skills
  • Understanding of travel policies and regulations
  • Ability to manage multiple travel arrangements for multiple individuals simultaneously
  • Capability to adapt to last minute changes and communicate those changes to the affected individuals promptly
  • Experience with online reservation systems and working knowledge of the travel industry
  • Professionalism, confidentiality and ability to collaborate across functions
  • Excellent time management and organizational skills with aptitude for prioritizing and multi-tasking
  • Attention to detail and accuracy
  • Positive, can-do attitude and a willingness to go the extra mile
  • Proficient knowledge of MS Excel, Word, and Outlook
  • Must be authorized to work in the United States

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